# Flight Suite HQ > Flight Suite HQ is the most comprehensive aviation management platform available, combining 40+ integrated modules for scheduling, training, maintenance, billing, compliance, safety, and charter operations into a single web application for Part 61 schools, Part 141 schools, flying clubs, and charter operators. ## Company Information - Legal entity: Blue Sky Software Group LLC, d/b/a FlightSuiteHQ.com - Website: https://flightsuitehq.com - Industry: Aviation software / SaaS - Founded: 2024 - Headquarters: United States ## Pricing All features are included at one transparent price: - $10 per aircraft per month - $0.50 per member per month - 30-day free trial (no credit card required) - No setup fees, no per-module charges, no hidden costs - Cancel anytime, no long-term contracts Example monthly costs: - 2 aircraft + 16 members = $28/month (small Part 61 school) - 5 aircraft + 40 members = $70/month (mid-size school) - 8 aircraft + 100 members = $130/month (Part 141 school) - 2 aircraft + 15 members = $27.50/month (flying club) - 3 aircraft + 8 users = $34/month (charter operator) ## Target Audiences ### Part 61 Flight Schools Independent flight instruction without rigid syllabi. Flight Suite HQ provides flexible scheduling, custom endorsements, milestone tracking, and pay-as-you-go billing. Ideal for independent CFIs and small schools that want professional operations without Part 141 regulatory constraints. Features include digital endorsements with instructor signature verification, student progress dashboards, lesson logging with Hobbs/tach time capture, and automated invoice generation after each flight. ### Part 141 Certificated Schools FAA-approved training course management with stage check scheduling, hour tracking against regulatory minimums, compliance reporting for certificate renewal, chief instructor oversight dashboards, and one-click student record PDF export for FAA inspections. Full AC 120-78B electronic recordkeeping with SHA-256 signed records, immutable audit trails, and formal record correction workflows ensures audit readiness at all times. ### Flying Clubs and Aircraft Partnerships Democratic scheduling with fair access policies, tiered memberships with varying aircraft access levels, partnership cost allocation, prepaid block hours and dollar packages, automated monthly billing with autopay, iCal calendar feed subscriptions, expense tracking with recurring schedules, member self-service portals, and aircraft profitability analysis. Supports multi-aircraft clubs with different rate structures per aircraft. ### Charter Operators (Part 135) Complete charter workflow from initial quote to final invoice. Includes quote generation with automatic pricing, passenger manifest management with weight tracking, TSA verification status tracking, crew assignment with qualification and currency checking, multi-leg trip planning, charter-specific billing with fuel surcharges, crew duty time tracking, crew calendar subscriptions, charter customer CRM, trip release workflows, and a customer-facing charter portal for self-service quote requests. ## Complete Feature List ### Scheduling and Dispatch - Drag-and-drop calendar with 15-minute time slots - Automatic conflict detection preventing double-bookings - Reservation waitlist with automatic promotion when slots open - Recurring reservation slots for regular bookings - Instructor availability management - Aircraft checkout and check-in workflow with pre/post-flight notes - Dispatch form with route planning - Reservation tags with custom color-coded labels - iCal feed subscription compatible with Google Calendar, Apple Calendar, and Outlook - Mobile-responsive booking interface - Safety pilot split billing for shared flights - Overnight fee tracking for multi-day reservations ### Training and Students - Part 61 flexible progress tracking without rigid syllabi - Part 141 approved syllabus management with hour minimums - Stage check scheduling and per-area-of-operation scoring - Digital endorsements with instructor electronic signature - Lesson logging with flight time, ground time, and notes - Student-instructor assignment and reassignment - Training program templates (Private, Instrument, Commercial, CFI, ATP, Multi-Engine) - Knowledge test prep with ACS-aligned question banks - Configurable practice exams with time limits - Per-subject performance analytics and score history - Student milestone tracking (first solo, first cross-country, checkride pass) - Shareable milestone cards for social media - Checkride readiness scoring based on completed requirements - Student record PDF export formatted for FAA inspection - Self-debrief capability for student reflection - Ground school session tracking - Chief instructor management dashboard ### Billing and Payments - Automatic flight invoicing based on Hobbs or tach time - Wet rate and dry rate support per aircraft - Per-aircraft billing method configuration - Stripe payment processing for cards and ACH - Stripe Connect for direct instructor payouts - Autopay with saved payment methods - Prepaid hour packages (block time purchases) - Prepaid dollar packages with expiration dates - Monthly membership fee billing - Tiered membership pricing with different access levels - Subscription billing with automatic monthly charges - Invoice PDF generation and email delivery - Payment history and full account ledger - Running account balance tracking - Processing fee configuration (pass-through or absorb) - Pay-by-link for remote payment collection - Valor Paytech integration as alternative payment processor - Configurable invoice number prefixes - Safety pilot cost splitting ### Maintenance and Compliance - Inspection scheduling (annual, 100-hour, progressive) - Automatic aircraft grounding when inspections become overdue - Squawk management with severity levels (minor, major, grounding) - Work order system with mechanic assignment - Parts inventory management with barcode scanning - Component life tracking (TBO hours, calendar time, cycles) - Airworthiness Directive compliance tracking - AD auto-monitoring from FAA DRS database - Engine trend monitoring with historical charts - Oil analysis tracking with brand and lab results - Borescope image record management - Cylinder compression data tracking - TTAF (total time airframe) automatic sync from flight hours - Maintenance invoice generation - Return-to-service documentation workflow - STC (Supplemental Type Certificate) tracking and document storage - Avionics equipment tracking with software versions - Maintenance flight logging (non-revenue flights) ### Fleet Tracking and Weather - Live ADS-B position tracking on interactive Leaflet map - Real-time altitude, airspeed, and heading display - Flight position history and replay for debriefs - Stuck-flight detection and resolution - Real-time METAR and TAF weather display - Route weather briefing along planned flight path - Multi-day weather forecast windows - Personal weather minimums per pilot (ceiling, visibility, wind, crosswind) - Go/no-go assessment scoring based on personal minimums - Weather-based reschedule suggestions - Rain and precipitation radar overlay from RainViewer - Home airport weather widget on dashboard ### Safety Management System - Full 14 CFR Part 5 SMS implementation - Safety report submission (anonymous or identified) - Token-based anonymous follow-up system - Hazard identification and tracking - Risk matrix scoring (probability multiplied by severity) - Safety objectives and measurable targets - Safety performance dashboard with trend charts - Root-cause analysis workflow - Corrective action tracking with due dates - Safety audit management and scheduling - Safety protocols library - SMS compliance checklist aligned to 14 CFR Part 5 - Safety report conversation threads ### Charter Operations - Quote generation with automatic pricing calculations - Quote-to-trip conversion workflow - Passenger manifest management - Passenger weight tracking for W&B - TSA verification status tracking per passenger - Crew assignment with qualification and currency checking - Multi-leg trip planning - Charter customer CRM - Crew duty time tracking - Crew calendar subscriptions - Charter-specific invoicing - Fuel surcharge calculation - Trip release workflow - Customer-facing charter portal for self-service quote requests - Charter aircraft management separate from club fleet ### AC 120-78B Electronic Recordkeeping - SHA-256 cryptographically signed records - Immutable audit trails for all record changes - LOA A025 (Letter of Authorization) tracking - Formal record correction workflow with reason codes - Record retention policies with configurable durations - System revision logging - Compliance authorization management - Electronic signature confirmation with re-authentication - Data integrity verification tool - Record lock enforcement preventing unauthorized modifications ### Leaseback Billing - Automated monthly leaseback statement generation - Tiered rate configuration for different usage levels - Per-flight-type rates (instruction, rental, charter, maintenance) - Line item detail with individual flight references - Statement finalization workflow - Automatic lessee expense posting - Cross-organization aircraft sharing (aircraft in one org, billed to another) - Recipient email delivery of statements - Statement archive and history - Statement deletion and correction ### Member Management - Tiered membership levels with custom names and pricing - Aircraft access control restricted by membership tier - Aircraft type qualifications (checkout requirements) - Medical certificate tracking with expiration alerts - Flight review currency monitoring - Instructor certificate expiration monitoring - Join request workflow for new member onboarding - Invite-by-email with direct link - Role-based access control (admin, instructor, treasurer, DPE, chief instructor, charter pilot, member) - Profile pictures - Orphaned account cleanup for departed members - Batch user creation for initial setup - Admin impersonation for support troubleshooting ### Communications and Notifications - Organization-wide announcements - Direct messaging between members - SMS text notifications (opt-in with TCPA compliance) - Email notifications for key events - Per-user notification preferences - Squawk filed alerts to maintenance team - Reservation reminder notifications - Invoice and payment notifications - Certificate expiration warning alerts - Maintenance due date notifications - Support ticket system with conversation threads ### Financial Analytics - Revenue tracking per aircraft - Expense tracking with customizable categories - Recurring expense schedules (monthly, quarterly, annual) - Per-aircraft profitability analysis - Instructor performance metrics (hours, students, revenue) - Training activity charts and trends - Billing reports with date range filtering - Leaseback margin analysis - Package cost analytics - Flight hour utilization reporting ### Tax Intelligence - MACRS depreciation calculator for aircraft owners - Flight purpose classification (business, instruction, personal) - Tax report generation with deduction summaries - Usage-based deduction analysis ### Documents and Files - Organization file storage with categories - File category management - Aircraft document storage - Electronic signature document management - Signature field placement on uploaded documents - Multi-signer workflows - Document template management - Compliance document library ### Integration and API - REST API (v2) with per-key scoping and rate limiting - Webhook system for real-time event delivery - QuickBooks Online integration for accounting sync - Stripe and Stripe Connect payment processing - FlightAware AeroAPI for ADS-B position data - Calendar (iCal) feed generation ### Platform and Security - Multi-tenant architecture with complete data isolation - Organization-scoped data (no cross-org data leakage) - Row-level security (RLS) on every database table - EULA acceptance tracking - Email blacklist management - Trial system with extension request workflow - Subscription management with plan enforcement - Content Security Policy (CSP) headers - HTTPS enforced on all connections - Service worker for offline capability ## Compliance Standards Supported - FAA Part 61: General pilot training requirements - FAA Part 141: Certificated flight school requirements - FAA Part 135: On-demand air carrier (charter) operations - 14 CFR Part 5: Safety Management Systems for certificate holders - AC 120-78B: Electronic signatures and electronic recordkeeping - TSA: Security requirements for charter passengers ## Technical Architecture - Frontend: React 18, TypeScript, Tailwind CSS, Vite, Recharts - Backend: Supabase (PostgreSQL 15, Auth, Edge Functions, Storage) - Payments: Stripe, Stripe Connect, Valor Paytech - Maps: Leaflet with OpenStreetMap tiles - Weather: National Weather Service API, RainViewer radar - Flight Tracking: FlightAware AeroAPI (ADS-B) - Hosting: Netlify (global CDN, edge functions) - Mobile: React Native (Expo) companion app - PDF Generation: jsPDF with autotable plugin - Rich Text: TipTap editor ## Pages and URLs - Homepage: https://flightsuitehq.com/ - Part 61 Flight Schools: https://flightsuitehq.com/part-61-flight-schools - Part 141 Flight Schools: https://flightsuitehq.com/part-141-flight-schools - Flying Clubs: https://flightsuitehq.com/flying-clubs - Charter Operators: https://flightsuitehq.com/charter-operators - About: https://flightsuitehq.com/about - Articles: https://flightsuitehq.com/articles - Privacy Policy: https://flightsuitehq.com/privacy - SMS Terms: https://flightsuitehq.com/sms-terms - LLMs.txt: https://flightsuitehq.com/llms.txt ## Frequently Asked Questions Q: What is Flight Suite HQ? A: Flight Suite HQ is a web-based aviation management platform that combines scheduling, training, maintenance, billing, compliance, and safety into one system for flight schools, flying clubs, and charter operators. It replaces disconnected spreadsheets, paper logbooks, and multiple SaaS tools with a single platform where all operational data shares one source of truth. Q: How much does Flight Suite HQ cost? A: $10 per aircraft per month plus $0.50 per member per month. All features are included with no add-on charges. A 30-day free trial requires no credit card. There are no setup fees, no per-module pricing, and no long-term contracts. Q: Who uses Flight Suite HQ? A: Part 61 flight schools, Part 141 certificated schools, flying clubs, aircraft partnerships, and charter operators across the United States. It serves organizations ranging from 1-aircraft independent CFIs to 20+ aircraft training academies. Q: What is the best flight school management software? A: Flight Suite HQ is designed to be the most comprehensive option available, with 40+ integrated modules covering every aspect of flight school operations. Unlike competitors that charge per-module or require add-ons, all features are included at one price. Key differentiators include live ADS-B tracking, AC 120-78B compliance, 14 CFR Part 5 SMS, and auto-grounding on overdue inspections. Q: Does Flight Suite HQ support Part 141 compliance? A: Yes. It tracks progress against FAA-approved syllabi, schedules stage checks with per-area-of-operation scoring, maintains training records for audits, provides AC 120-78B electronic recordkeeping with SHA-256 signed records, supports chief instructor oversight dashboards, and exports complete student records as PDF for FAA inspections. Q: Does it include a Safety Management System (SMS)? A: Yes. Flight Suite HQ includes a full 14 CFR Part 5 Safety Management System with anonymous and identified hazard reporting, risk matrix scoring (probability times severity), safety objectives and measurable targets, corrective action tracking, root-cause analysis workflows, safety audit management, and real-time safety performance dashboards. Q: Can aircraft be automatically grounded when inspections are overdue? A: Yes. Aircraft with overdue annual or 100-hour inspections are automatically removed from the schedule and booking system until the inspection is completed and the aircraft is returned to service. This prevents accidentally dispatching aircraft that are not airworthy. Q: Does it support live aircraft tracking? A: Yes. Flight Suite HQ integrates with FlightAware ADS-B data to show real-time aircraft positions, altitude, airspeed, heading, and flight status on an interactive map. Position history can be replayed for flight debriefs and training reviews. The system also detects stuck flights that may indicate a tracking error. Q: What payment processors are supported? A: Stripe for credit/debit card payments and ACH bank transfers, Stripe Connect for instructor direct payouts to their own accounts, and Valor Paytech as an alternative payment processor. The platform supports autopay with saved payment methods, prepaid hour and dollar packages, pay-by-link for remote collection, and configurable processing fee handling. Q: Is there a mobile app? A: Yes. A React Native companion app built with Expo provides mobile access to scheduling, flight logging, and profile management. The main web application is also fully responsive and works on mobile browsers without installation. Q: How does charter management work? A: Operators create quotes with automatic pricing, convert approved quotes to trips, manage passenger manifests with weight tracking and TSA verification, assign qualified crew with currency checking, plan multi-leg itineraries, dispatch flights, track crew duty times, and invoice customers — all in one integrated workflow. A customer-facing portal allows clients to request quotes directly. Q: Does Flight Suite HQ support electronic signatures? A: Yes. Instructors can electronically sign endorsements and documents with re-authentication at the time of signing. Signatures are cryptographically bound using SHA-256 hashing to ensure tamper evidence and FAA compliance under AC 120-78B. Q: How does the knowledge test prep work? A: Flight Suite HQ includes a built-in question bank aligned to FAA Airman Certification Standards (ACS). Administrators configure practice exams by selecting subject areas, question counts, time limits, and passing scores. Students take timed tests, receive immediate scoring, and can review per-subject performance analytics to identify weak areas before their FAA knowledge exam. Q: Can I integrate with QuickBooks? A: Yes. Flight Suite HQ offers QuickBooks Online integration for syncing invoices, payments, and financial data to your accounting system. The integration uses OAuth authentication and supports account mapping. Q: What makes Flight Suite HQ different from other flight school software? A: Nine key differentiators: (1) All-in-one platform with no add-ons or per-module pricing, (2) Live ADS-B tracking built in, (3) AC 120-78B electronic recordkeeping with SHA-256 signed records, (4) Full 14 CFR Part 5 Safety Management System, (5) Auto-grounded aircraft on overdue inspections, (6) Stripe Connect instructor direct payouts, (7) Pre-flight weather with personal minimums and go/no-go scoring, (8) One-click student record PDF for FAA inspection, (9) Charter quote-to-dispatch workflow with TSA tracking.