Why Flight Suite HQ Exists
Most flight schools juggle five to ten disconnected tools: a spreadsheet for scheduling, a paper logbook for maintenance, an accounting app for billing, a whiteboard for squawks, and email threads for communication. Each tool works in isolation, creating data silos, duplicated entry, and operational blind spots that cost real money.
Flight Suite HQ replaces all of them with a single platform where scheduling, training, maintenance, billing, compliance, safety, and communication share one source of truth. When an aircraft comes back from a flight, the system automatically updates the Hobbs time, generates the invoice, checks inspection due dates, and alerts the next pilot if a squawk was filed — all without anyone touching a spreadsheet.
40+ Integrated Modules
- Aircraft Scheduling — Drag-and-drop calendar with conflict detection, recurring slots, waitlist with auto-promotion, and mobile booking from any device.
- Flight Billing & Invoicing — Automatic Hobbs/tach-based invoicing, Stripe payments, prepaid hours and dollar packages, autopay, and pay-by-link for remote collection.
- Student Progress Tracking — Part 61 and Part 141 training programs, lesson logging, digital endorsements, stage check scoring, milestone tracking, and one-click student record PDF export for FAA inspections.
- Charter Operations — Trip quoting, passenger manifests, TSA verification tracking, crew assignment with qualification checking, multi-leg itineraries, dispatch, and automated invoicing.
- AD Compliance — Live search of the FAA DRS database, automated applicability detection, and deadline alerts for every aircraft in your fleet.
- Certificate Monitoring — Automated expiration alerts for pilot certificates, medical certificates, flight reviews, instructor currency, and type ratings.
- Maintenance Tracking — Inspection scheduling with auto-grounding, squawk management, work orders, parts inventory with barcode scanning, and component life tracking.
- Route Weather — METARs, TAFs, and aviation weather along your route with personal minimums per pilot and go/no-go assessment scoring.
- 14 CFR Part 5 SMS — Full Safety Management System with hazard reporting, risk matrix scoring, safety objectives, corrective action workflows, and compliance checklists.
- Safety Audits & Reporting — Anonymous and identified safety reports, root-cause analysis, corrective actions, audit management, and real-time safety performance dashboards.
- Membership & Dues — Tiered memberships with varying aircraft access, auto-billing, prepaid packages, and detailed account ledgers.
- Live ADS-B Tracking — Real-time fleet positions, altitude, airspeed, and flight status on an interactive map with position replay for debriefs.
- Knowledge Test Prep — Built-in ACS-aligned question bank, configurable practice tests, per-subject analytics, and score history for FAA written exam preparation.
- Leaseback Billing — Automated monthly statements for leased aircraft with tiered pricing, per-flight-type rates, line items, and lessee expense posting.
- AC 120-78B Compliance — Full electronic recordkeeping suite with SHA-256 signed records, immutable audit trails, LOA A025 tracking, and formal correction workflows.
- Weight & Balance Calculator — Per-aircraft configuration with station arms, fuel planning, and CG envelope visualization.
- Electronic Signatures — Instructor sign-offs with re-authentication and cryptographic binding for FAA compliance.
- Engine Trend Monitoring — Oil analysis tracking, borescope records, and per-cylinder compression trend data.
- Stripe Connect Payouts — Instructors receive payment directly to their own Stripe account with automated splits and fee handling.
- API & Webhooks — REST API with per-key scoping, webhook delivery for real-time events, and QuickBooks Online integration.
How It Works
- Sign up free — Create your organization in under two minutes. No credit card required.
- Add your aircraft — Enter tail numbers, rates, and inspection dates. Import from CSV or add manually.
- Invite your team — Members join via email invite or a shareable link. They pick their role on entry.
- Start operating — Schedule flights, log lessons, track maintenance, and bill members from day one.
Pricing
$10 per aircraft per month + $0.50 per member per month. Every feature is included at every tier. No add-ons, no per-module charges, no hidden costs.
Example pricing:
- Small Part 61 school (2 aircraft, 16 members): $28/month
- Mid-size Part 141 school (8 aircraft, 100 members): $130/month
- Flying club (2 aircraft, 15 members): $27.50/month
- Charter operator (3 aircraft, 8 users): $34/month
30-day free trial. Cancel anytime. No long-term contracts.
Who Uses Flight Suite HQ
- Part 61 Flight Schools
- Independent instructors and small schools that need flexible scheduling, student tracking, and billing without the overhead of Part 141 requirements.
- Part 141 Certificated Schools
- Schools with FAA-approved syllabi that need stage check management, hour tracking against minimums, compliance reporting, and audit-ready records.
- Flying Clubs & Partnerships
- Member-owned operations that need fair scheduling, cost allocation, partnership tracking, and automated monthly billing.
- Charter Operators
- On-demand carriers that need quote generation, TSA compliance, crew scheduling, passenger management, and trip invoicing.
Frequently Asked Questions
- What is Flight Suite HQ?
- Flight Suite HQ is a web-based aviation management platform that combines scheduling, training, maintenance, billing, compliance, and safety management into one system for flight schools, flying clubs, and charter operators.
- How much does flight school management software cost?
- Flight Suite HQ costs $10 per aircraft per month plus $0.50 per member per month. All features are included with no add-on charges. A 30-day free trial requires no credit card.
- Does it support Part 141 compliance?
- Yes. Flight Suite HQ tracks progress against FAA-approved syllabi, schedules stage checks, maintains training records for audits, provides AC 120-78B electronic recordkeeping with SHA-256 signed records, and exports student records as PDF for FAA inspections.
- Can aircraft be automatically grounded when inspections are overdue?
- Yes. Aircraft with overdue annual or 100-hour inspections are automatically removed from the schedule and booking system until the inspection is completed and logged.
- Does it include live aircraft tracking?
- Yes. Flight Suite HQ integrates with FlightAware ADS-B data to show real-time aircraft positions, altitude, airspeed, and flight status on an interactive map. Position history can be replayed for flight debriefs.
- What payment methods are supported?
- Stripe for card payments and ACH, Stripe Connect for instructor direct payouts, and Valor Paytech as an alternative processor. Autopay, prepaid packages, and pay-by-link are all supported.