Run More Flights. Get Paid Faster.Eliminate Admin Chaos.
FlightSuiteHQ is the all-in-one platform that helps flight schools increase revenue, streamline operations, and simplify scheduling, billing, and maintenance.
Find Your Flight School
Search for your organization to get started
See It in Action
Built for the way aviation operations actually work — from ramp to runway.
Conflict-Free Scheduling
for Every Aircraft
Timeline, week, and list views give every member of your operation a clear picture of what's booked and what's available — in real time.
- Timeline, week, and availability views
Switch between views to see reservations by the day, week, or open slots for the next 30 days.
- Instructor assignment & conflict detection
Assign instructors to reservations and automatically prevent double-bookings for aircraft and instructors.
- Waitlist & automatic reassignment
Students join a waitlist when their preferred slot is taken. Cancellations automatically notify the next person in line.
Left main gear door seal cracking — needs replacement before next flight
Nav/comm antenna intermittent loss of signal above 8,000 ft
Oil consumption slightly elevated — monitor at next oil check
ELT battery expiration 30 days out — schedule replacement
Cessna 172 Fuel Cap O-ring Inspection
Lycoming Engine Fuel Injector Nozzle Cleaning
Stay Airworthy,
Stay Compliant
A grounded aircraft is lost revenue. Keep your fleet flying with proactive maintenance tools that surface issues before they become AOG events.
- Real-time AD monitoring
Search the FAA DRS database directly and get automated alerts before compliance deadlines.
- Squawk management with severity triage
Color-coded severity from Critical to Low with status tracking from filing to resolution.
- Work Order Management Flows
From Squawk to Scheduled Repairs and Return to Service. Track the full maintenance process with work order management workflows.
Know Where Every
Aircraft Is, Right Now
Real-time situational awareness for your entire fleet — from the dispatch desk or anywhere on mobile.
- Live aircraft positions on map
Track heading, altitude, airspeed, and elapsed flight time for every airborne aircraft.
- Active flight sidebar
See pilot name, route, and status at a glance — instantly know what's airborne and what's on the ground.
- Fleet status at a glance
Airborne count, pattern work, and grounded status all visible without clicking into a single record.
Data-Driven Decisions
for Your Operation
Stop guessing. See exactly which aircraft earn the most, which students are falling behind, and where your revenue is coming from.
- Revenue & billing insights
Month-over-month revenue trends, outstanding invoices, and payment velocity in one view.
- Aircraft utilization metrics
Per-aircraft hour tracking and utilization percentages surface underused and overworked assets.
- Real-time activity feed
Payments received, squawks filed, students advancing, and AD alerts — all in a single live stream.
Why Operators Are Making the Switch
Most aviation software platforms charge a flat $300–600/month and still don't include live tracking, AD integration, or charter tools. We do — at a fraction of the cost.
Flight Suite HQAdvanced Operational Workflows
Not just a scheduling tool. A complete operational platform with purpose-built workflows for the most demanding aviation scenarios.
AD Compliance Workflow
Charter Dispatch Workflow
Maintenance Closure Workflow
Everything You Need for Aviation Operations
Comprehensive features for flight schools, charter operators, and flying clubs
Smart Scheduling
Manage aircraft reservations and instructor availability with timeline, week, and list views.
Fleet Management
Track aircraft status, maintenance, squawks, and utilization in real-time across your entire fleet.
Student Progress
Monitor training programs, log lessons, issue endorsements, and track student progress to completion.
Charter Operations
Manage charter trips, quotes, passenger manifests, TSA verification, and dispatch operations.
AD Tracking
Search the FAA DRS database for airworthiness directives with automated monitoring and deadline alerts.
Certificate Monitoring
Automated expiration alerts for pilot certificates, medicals, endorsements, and flight reviews.
Barcode Operations
Scan QR codes for instant aircraft checkout/checkin, parts tracking, and streamlined ground operations.
Parts Inventory
Track parts inventory, usage per aircraft, maintenance costs, and vendor information with barcode scanning.
Payment Processing
Accept credit card and ACH payments with automated invoicing, stored payment methods, and integrated billing.
Prepaid Hours
Sell prepaid hour packages, track usage, manage expiration dates, and apply discounts automatically.
Route Weather
Comprehensive weather briefings along your entire route with METARs, TAFs, and aviation weather alerts.
QuickBooks Sync
Two-way QuickBooks Online integration to sync invoices, payments, and accounts automatically.
ForeFlight Logbook
Import and sync flight records directly from ForeFlight logbook for seamless pilot recordkeeping.
API Access
RESTful API for third-party integrations, custom applications, and connecting external systems.
Mobile Friendly
Fully responsive on any phone or tablet — no app store download required. Access every feature instantly from your mobile browser.
Powered by Industry-Leading Integrations
We connect with trusted aviation data sources and payment providers
FAA DRS
Direct integration with the FAA Docket Regulatory System for real-time airworthiness directive tracking.
Aviation Weather
Live METARs, TAFs, and aviation weather alerts from official sources for accurate preflight briefings.
Payment Processing
Secure payment processing with PCI compliance, stored payment methods, and ACH bank transfers.
QuickBooks Online
Bidirectional sync of invoices, payments, and chart of accounts with QuickBooks Online for streamlined bookkeeping.
ForeFlight Logbook
Import flight records directly from ForeFlight so pilots can maintain a single source of truth for their logbook.
RESTful API
Connect your existing systems with our comprehensive API for custom integrations and workflows.
Built to Grow With Your Operation
Whether you have 2 aircraft or 20, the platform adapts — and so does your bill.
Save Time on Admin
Automated scheduling, billing, and student progress tracking means less paperwork and more time for flying and teaching. Eliminate double-bookings and scheduling conflicts.
Increase Revenue & Reduce Costs
Track every flight hour, simplify invoicing, and reduce aircraft downtime with proactive maintenance scheduling. Better utilization means more revenue per aircraft.
Improve Student Success Rates
Digital lesson tracking, progress monitoring, and automated endorsements help instructors stay organized and students stay on track to complete their ratings faster.
Maintain Safety Standards
Search and track FAA Airworthiness Directives, manage maintenance with parts inventory tracking, monitor pilot certificate expirations, and maintain complete digital records.
Perfect for All Types of Aviation Organizations
Part 61 Flight Schools
Manage independent flight training with flexible scheduling, individual student tracking, and customizable training programs for private, instrument, commercial, and CFI ratings.
Part 141 Flight Schools
Stay compliant with structured training programs, detailed record keeping, stage check tracking, and comprehensive student progress reports required for FAA approval.
Flying Clubs & Aircraft Partnerships
Simple aircraft booking for club members, track usage for billing, manage co-ownership with cost allocation, tiered membership access, and coordinate maintenance across your fleet.
Charter Operators
Complete charter trip management with quote generation, passenger manifests, TSA verification, pilot assignment, dispatch operations, and integrated billing.
FBO Flight Training Departments
Integrate flight training with aircraft rental, track instructor availability, manage customer accounts with API access, and generate detailed operational reports.
Simple, Transparent Pricing
Pay only for what you use. No hidden fees, no feature tiers. Cancel anytime.
Flexible Monthly Billing
Scale your subscription as your operation grows
Each aircraft in your managed fleet
Instructors, students, and staff
Calculate Your Monthly Cost
Example Pricing
All Features Included
30-day free trial · No credit card required · Cancel anytime
Ready to Transform Your Aviation Operation?
From FAA compliance to payment processing, everything you need in one platform. Join flight schools, charter operators, and flying clubs already using Flight Suite HQ.