The Most Complete Flight School PlatformEver Built.
Flight Suite HQ replaces your scheduling app, maintenance tracker, payment processor, LMS, and document system with a single platform — purpose-built for Part 61, Part 141, flying clubs, charter, and leaseback operations.
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Trusted by Part 61, Part 141, Flying Clubs, Charter, and Leaseback operators across the US
Four of Our 40+ Modules
Every module is purpose-built for aviation operations — not generic business tools retrofitted with aviation labels. Here is a closer look at four core pillars.
Conflict-Free Scheduling
for Every Aircraft
Timeline, week, and list views give every member of your operation a clear picture of what's booked and what's available — in real time.
- Timeline, week, and availability views
Switch between views to see reservations by the day, week, or open slots for the next 30 days.
- Instructor assignment & conflict detection
Assign instructors to reservations and automatically prevent double-bookings for aircraft and instructors.
- Waitlist & automatic reassignment
Students join a waitlist when their preferred slot is taken. Cancellations automatically notify the next person in line.
Left main gear door seal cracking — needs replacement before next flight
Nav/comm antenna intermittent loss of signal above 8,000 ft
Oil consumption slightly elevated — monitor at next oil check
ELT battery expiration 30 days out — schedule replacement
Cessna 172 Fuel Cap O-ring Inspection
Lycoming Engine Fuel Injector Nozzle Cleaning
Stay Airworthy,
Stay Compliant
A grounded aircraft is lost revenue. Keep your fleet flying with proactive maintenance tools that surface issues before they become AOG events.
- Real-time AD monitoring
Search the FAA DRS database directly and get automated alerts before compliance deadlines.
- Squawk management with severity triage
Color-coded severity from Critical to Low with status tracking from filing to resolution.
- Work Order Management Flows
From Squawk to Scheduled Repairs and Return to Service. Track the full maintenance process with work order management workflows.
Know Where Every
Aircraft Is, Right Now
Real-time situational awareness for your entire fleet — from the dispatch desk or anywhere on mobile.
- Live aircraft positions on map
Track heading, altitude, airspeed, and elapsed flight time for every airborne aircraft.
- Active flight sidebar
See pilot name, route, and status at a glance — instantly know what's airborne and what's on the ground.
- Fleet status at a glance
Airborne count, pattern work, and grounded status all visible without clicking into a single record.
Data-Driven Decisions
for Your Operation
Stop guessing. See exactly which aircraft earn the most, which students are falling behind, and where your revenue is coming from.
- Revenue & billing insights
Month-over-month revenue trends, outstanding invoices, and payment velocity in one view.
- Aircraft utilization metrics
Per-aircraft hour tracking and utilization percentages surface underused and overworked assets.
- Real-time activity feed
Payments received, squawks filed, students advancing, and AD alerts — all in a single live stream.
The Gap Between Us and Everyone Else
Legacy platforms charge $300-600/month and still ship less than half of what Flight Suite HQ includes on day one. No upgrades, no modules to unlock, no per-feature pricing.
Flight Suite HQCapabilities No Other Platform Offers
These are not planned features or paid add-ons. They ship with every plan, today. This is what operators tell us finally made them switch.
Aircraft that ground themselves
Overdue 100-hour or annual? The aircraft is removed from the schedule automatically and restored once the inspection is signed off. No human in the loop required.
FAA Knowledge Test Prep, included
Full question bank, configurable practice tests, and per-subject performance analytics so students walk into the testing center ready. No third-party subscription needed.
Automatic Instructor payouts
Instructors connect their own payout account and get paid directly when students pay invoices. Same-day payouts, no bookkeeping handoff at month-end.
Expense, revenue, and recurring billing
Track every operational expense, recurring monthly costs, and revenue line — by aircraft, partnership, or trip. See actual profitability per asset.
Weather windows and personal minimums
Personal weather minimums per pilot, route weather briefings, and a go/no-go assessment that flags marginal conditions before you walk to the aircraft.
Integrated Part 61/141 Training Syllabus
Start training the same day a student enrolls. Use built-in Part 61 and Part 141 syllabi or roll your own approved program with structured lessons and prerequisites.
Milestones and student record PDF
Celebrate first solos, checkride passes, and rating completions with shareable milestone cards. Export the entire student training record as a single PDF on demand.
iCal feeds for everything
Pilots, instructors, students, and charter crew each get a personalized calendar feed. Schedule changes propagate to phones in seconds — no separate app to install.
Multi-Step Operations, Fully Automated
Each workflow connects the people, data, and decisions end-to-end — so nothing falls through the cracks between departments.
AD Compliance Workflow
Charter Dispatch Workflow
Maintenance Closure Workflow
One Platform. Every Capability.
Scheduling, training, maintenance, billing, compliance, weather, tracking, and more — built together so they work together.
Smart Scheduling
Timeline, week, and availability views with conflict detection, instructor assignment, and waitlist management.
Fleet Management
Real-time aircraft status, utilization metrics, auto-grounding on overdue inspections, and per-aircraft profitability.
Student Progress
Part 61 and Part 141 training programs, lesson logging, digital endorsements, stage checks, and student record PDF export.
Charter Operations
Trip quoting, passenger manifests, TSA verification, crew assignment, dispatch, and automated invoicing.
AD Compliance
Live search of the FAA DRS database, automated applicability detection, and deadline alerts for your fleet.
Certificate Monitoring
Automated expiration alerts for pilot certificates, medicals, flight reviews, and instructor currency.
Barcode Operations
QR-based aircraft checkout/checkin, parts scanning, and streamlined ground operations with one tap.
Parts Inventory
Full inventory management with PO/lot tracking, barcode scanning, usage-per-aircraft, and vendor records.
Payment Processing
Credit card, ACH, and stored payment methods with automated invoicing, autopay, and Stripe Connect payouts.
Prepaid Packages
Sell hour-based or dollar-based packages, track usage in real time, manage expiration, and auto-apply to invoices.
Route Weather
METARs, TAFs, and aviation weather along your entire route with personal minimums and go/no-go assessment.
QuickBooks Sync
Bidirectional sync of invoices, payments, and chart of accounts — no manual double-entry.
ForeFlight Logbook
Import flight records from ForeFlight for seamless pilot recordkeeping in a single source of truth.
RESTful API
Full API access for custom integrations, external scheduling boards, and third-party data sync.
Mobile-First Design
Fully responsive on any device — every feature works from a phone browser. No app download required.
Live ADS-B Tracking
Real-time fleet positions, altitude, airspeed, and flight status on an interactive map.
Knowledge Test Prep
Built-in question bank, configurable practice tests, and per-subject analytics for FAA written exams.
Leaseback Billing
Automated monthly statements for leased aircraft with tiered pricing, line items, and lessee expense posting.
Powered by Industry-Leading Integrations
We connect with trusted aviation data sources and payment providers
FAA DRS
Direct integration with the FAA Docket Regulatory System for real-time airworthiness directive tracking.
Aviation Weather
Live METARs, TAFs, and aviation weather alerts from official sources for accurate preflight briefings.
Payment Processing
Secure payment processing with PCI compliance, stored payment methods, and ACH bank transfers.
QuickBooks Online
Bidirectional sync of invoices, payments, and chart of accounts with QuickBooks Online for streamlined bookkeeping.
ForeFlight Logbook
Import flight records directly from ForeFlight so pilots can maintain a single source of truth for their logbook.
RESTful API
Connect your existing systems with our comprehensive API for custom integrations and workflows.
Built for Scale. Priced for Reality.
Whether you have 2 aircraft or 200, the platform adapts — and so does your bill. No per-module pricing, no annual contracts.
Save Time on Admin
Automated scheduling, billing, and student progress tracking means less paperwork and more time for flying and teaching. Eliminate double-bookings and scheduling conflicts.
Increase Revenue & Reduce Costs
Track every flight hour, simplify invoicing, and reduce aircraft downtime with proactive maintenance scheduling. Better utilization means more revenue per aircraft.
Improve Student Success Rates
Digital lesson tracking, progress monitoring, and automated endorsements help instructors stay organized and students stay on track to complete their ratings faster.
Maintain Safety Standards
Search and track FAA Airworthiness Directives, manage maintenance with parts inventory tracking, monitor pilot certificate expirations, and maintain complete digital records.
One Platform for Every Type of Aviation Operation
Part 61 Flight Schools
Manage independent flight training with flexible scheduling, individual student tracking, and customizable training programs for private, instrument, commercial, and CFI ratings.
Part 141 Flight Schools
Stay compliant with structured training programs, detailed record keeping, stage check tracking, and comprehensive student progress reports required for FAA approval.
Flying Clubs & Aircraft Partnerships
Simple aircraft booking for club members, track usage for billing, manage co-ownership with cost allocation, tiered membership access, and coordinate maintenance across your fleet.
Charter Operators
Complete charter trip management with quote generation, passenger manifests, TSA verification, pilot assignment, dispatch operations, and integrated billing.
FBO Flight Training Departments
Integrate flight training with aircraft rental, track instructor availability, manage customer accounts with API access, and generate detailed operational reports.
Every Feature. Every Plan. No Upgrades.
Pay only for what you use. Every module is included from day one — no feature gates, no per-seat surprises, no annual lock-in.
Flexible Monthly Billing
Scale your subscription as your operation grows
Each aircraft in your managed fleet
Instructors, students, and staff
Calculate Your Monthly Cost
Example Pricing
All Features Included
30-day free trial · No credit card required · Cancel anytime
Stop Stitching Together Five Tools.
Start Running One Platform.
Flight schools, charter operators, flying clubs, and leaseback owners across the US are replacing legacy software with Flight Suite HQ. Your 30-day trial starts in under two minutes.
No credit card required. Cancel anytime. All features included.