Scheduling & Dispatch

Bookings, check-out and check-in with conflicts caught before they happen.

• Schedule: Calendar, timeline, week and availability views, with conflict detection across aircraft, instructors and students.
• Booking checks: Every booking is checked against the aircraft's status and upcoming maintenance and the pilot's currency before it is saved.
• Schedule Builder: Build a week of lessons for several students at once, around each instructor's availability.
• Quick Scheduler and Smart Scheduler: Find the next open aircraft and instructor in a few taps, or let the scheduler suggest the times.
• Waitlist and reassignment: Waitlisted students are offered a cancelled slot, and bookings on a grounded aircraft are offered a replacement.
• Check-out and check-in: The dispatch form, Hobbs and tach, fuel and squawks recorded at the aircraft, with the invoice built at check-in.
• Weather windows: Seven days of flying weather from the forecast, day by day, beside the schedule.
• Charter operations: Trip quotes, passenger manifests, TSA checks, crew assignment and invoicing.

Training

Part 61 and 141 syllabi, grading, endorsements and checkride readiness.

• Training programs: Part 61 and Part 141 syllabi from templates or your own, with stages, lessons and published versions.
• Lesson logging and grading: Log a lesson against the syllabus and grade each item on your own scale.
• Stage checks and progress checks: Scheduled, recorded and gated, so a student moves on only when the stage is passed.
• Endorsements: AC 61-65K endorsement templates, signed electronically by the instructor.
• Student readiness: Eligible, proficient and on-pace status for each student, with a checkride date and cost-to-complete forecast.
• Knowledge Test Prep: A question bank, practice tests and per-subject results for FAA knowledge tests.
• Ground school: Online courses with video, documents, slides and quizzes, and each student's progress through them.
• Milestones and training record: First-solo and checkride milestone cards to share, and the whole training record as one PDF.
• Weekly student digest: An optional weekly email to each student, and a parent or sponsor, on their progress.

Maintenance

Inspections, ADs, squawks and work orders; overdue aircraft ground themselves.

• Inspections and auto-grounding: 100-hour, annual and custom inspections. An overdue aircraft comes off the schedule until it is signed off.
• Airworthiness directives: Find the FAA's ADs for each make and model from the Federal Register, and track them to their due dates.
• Service bulletins: Synced like ADs and matched to your fleet, with critical bulletins flagged.
• Squawks: Reported at check-in or with Quick Squawk, with photos, deferrals and grounding.
• Work orders: Labor, parts and sign-off, with return to service and the logbook entry drafted from the work.
• Parts inventory: Stock, lots and traceability, reorder points, and parts cost carried onto the work order.
• Aircraft logbook and components: Airframe, engine and propeller times, and serialized components with their own history.
• Inspection programs: Inspection templates applied by make and model or across the fleet.
• Engine health: Oil analysis trends and engine data imports, including Garmin engine logs.
• Aircraft 360: One page per aircraft: status, times, maintenance due, squawks, use and cost per flight hour.
• Technical publications: Manuals and publications filed against each aircraft type.
• Ground support equipment: Tugs, fuel trucks and other equipment tracked on hours, miles or gallons.
• Flight Suite MX (Shop Mode) (add-on): For shops that work on customers' aircraft: estimates and approvals, labor clock, bays, a customer portal and invoicing.

Billing & Payments

Invoices at check-in, card and ACH, packages, payouts and QuickBooks.

• Invoicing at check-in: The flight is priced from your rates when it is checked in: aircraft, instructor, fuel, fees and tax.
• Card and ACH payments: Card and bank payments, saved payment methods and autopay, through Stripe or Square.
• Prepaid packages: Hour, dollar and flat-rate packages, applied to invoices automatically.
• Memberships and tiers: Membership fees and member pricing tiers for students and renters.
• Instructor pay: Instructor earnings and payouts, with 1099 totals.
• Leaseback billing: Monthly owner statements for leased aircraft.
• Aircraft partnerships: Shared aircraft costs split among the co-owners.
• Store and gift cards: Sell items and gift cards onto a member's account.
• VA benefits: VA enrollments, certifications and benefit tracking for approved schools.
• QuickBooks Online: Invoices, payments and sales tax synced to QuickBooks Online.
• Sales tax by location: Tax rules for each location and each kind of charge, with member exemptions.
• Revenue and expenses: Revenue, expenses and profitability, aircraft by aircraft.
• Tax intelligence: For aircraft owners: business-use tagging, MACRS depreciation and a year-end report.

Safety & SMS

Part 5 SMS, safety reports and a risk assessment on every dispatch.

• Part 5 SMS: Hazard register, 5x5 risk matrix, corrective actions, safety objectives and the Part 5 checklist.
• Safety reports: Anonymous or named reports, reviewed and closed out with corrective actions.
• Flight risk assessment: A risk score from the pilot, aircraft, weather and IMSAFE answers, printed on the dispatch form.
• Personal minimums: Weather minimums for each pilot, approved by an instructor and checked at go/no-go.

Flight Planning & EFB

Flight Center HQ EFB: charts, routes, weather, NOTAMs, weight and balance.

• Route planning: Tap-to-build routes on sectional and IFR charts, with airspace along the route and a vertical profile over terrain.
• Weather briefing: METARs, TAFs and weather along the route, with a go/no-go against your minimums.
• NOTAMs and TFRs: Decoded NOTAMs, and TFRs on the map and in the route check.
• Weight and balance: The loading plotted against the aircraft's CG envelope.
• Fuel planning and nav log: Fuel burn, reserves and a nav log from each aircraft's performance profile.
• Approach charts: The FAA terminal procedures library offline, with plate decoding.
• Airports: Airport pages with runways, frequencies and procedures.
• Checklists and documents offline: Aircraft checklists and documents available without a connection.

Live Tracking & ADS-B

Live fleet positions, recorded tracks and ADS-B In.

• Live Tracker: Live fleet positions and active flights on a map, and a wall display for the dispatch desk.
• Flight recording: The phone records the flight's track, logs it, and shows it beside the lesson.
• ADS-B In: Traffic and FIS-B weather from a GDL 90 receiver, arriving with the next release of the iPhone and Android apps.

Analytics Pro

Dashboards, a report builder and scheduled reports.

• Quick Reports: Ready-made reports on flights, revenue, instructors and aircraft use, on every plan.
• Analytics Pro (add-on): Dashboards, a report builder, scheduled delivery and Ask Flight Suite, which answers questions in plain English.

Compliance & Records

AC 120-78B records, signatures and certificate monitoring.

• AC 120-78B electronic records: Signed, tamper-evident records with an audit trail and formal corrections.
• Electronic signatures and documents: Send documents for signature, and keep each member's files in one place.
• Certificate and medical monitoring: Expiry alerts for certificates, medicals, flight reviews and instructor currency.
• Instructor ratings: CFI ratings on the instructor's profile and stamped on every signature.
• Pilot logbook: Each pilot's logbook, filled from their flights, with ForeFlight import.

Discovery Flights & CRM

Online booking, follow-ups and gift flights.

• Discovery flight booking page: Your own booking page with online payment, add-ons and gift flights.
• Lead pipeline and follow-ups: Every visitor from first contact to first solo, with follow-up emails and two-way texts.
• Funnel and ROI: What discovery flyers go on to spend with you, by source and campaign, against your ad spend.

Mobile Apps

iPhone and Android apps for the ramp.

• iPhone and Android apps: Book, check out, check in and report squawks from the ramp.
• Messages and notifications: In-app messages, email and text, and browser push notifications where the device allows them.

Integrations & API

QuickBooks, Stripe, FAA data and a REST API.

• REST API and webhooks: Read and write bookings, check-outs and check-ins, members and invoices, with signed webhooks for the events you choose.
• Connected services: Stripe, Square, QuickBooks Online, FAA airworthiness directives and the aircraft registry, and aviation weather.