Everything a flight school runs on
- Scheduling & Dispatch — Bookings, check-out and check-in with conflicts caught before they happen.
- Training — Part 61 and 141 syllabi, grading, endorsements and checkride readiness.
- Maintenance — Inspections, ADs, squawks and work orders; overdue aircraft ground themselves.
- Billing & Payments — Invoices at check-in, card and ACH, packages, payouts and QuickBooks.
- Safety & SMS — Part 5 SMS, safety reports and a risk assessment on every dispatch.
- Flight Planning & EFB — Flight Center HQ EFB: charts, routes, weather, NOTAMs, weight and balance.
More modules: Live Tracking & ADS-B, Analytics Pro, Compliance & Records, Discovery Flights & CRM, Mobile Apps, Integrations & API. See all 72 modules.
Four things to check before you choose
- A Part 5 safety management system, in the base price
- Training records built for AC 120-78B
- Your fleet on a live ADS-B map
- Instructors paid out directly through Stripe Connect
What Flight Schedule Pro, Flight Circle and Aviatize publish for each is on the comparison.
One flight, end to end
- Book, checked against the aircraft and the pilot
- Risk assessment from the pilot, the aircraft and the weather
- Check out at the aircraft
- Tracked live on the fleet map
- Check in, with times and squawks
- Invoice priced from your rates
- Instructor payout
- QuickBooks sync
A squawk at check-in becomes a work order and a return to service; an aircraft with an overdue inspection comes off the schedule until it is signed off.
Built for your operation
- Part 61 schools — Flexible training, scheduling and billing.
- Part 141 schools — Approved syllabi, stage checks and records.
- Flying clubs & partnerships — Members, dues and shared aircraft.
- Charter operators — Quotes, manifests, crew and dispatch.
- Maintenance shops (Flight Suite MX) — Shop Mode for work on customers' aircraft.
- Solo pilots (Flight Center HQ EFB) — The EFB on its own, for one pilot.
- Aircraft owners & leaseback — Statements, partnerships and tax records.
One price, every core module
Flight Suite HQ costs $15 per aircraft per month plus $0.50 per active user per month, with every core module included. Two add-ons are optional: Analytics Pro at $29 a month and Shop Mode (Flight Suite MX), for work on customers' aircraft, at $69 a month. A 30-day free trial requires no credit card. Solo pilots without a school can run the Flight Center HQ EFB on its own for $8 a month after a 14-day free trial.
A school with five aircraft and fifty active members pays $100 a month. Work out your price.
Frequently Asked Questions
- What is Flight Suite HQ?
- Flight Suite HQ is a web-based aviation management platform that combines scheduling, training, maintenance, billing, compliance, and safety management into one system for flight schools, flying clubs, and charter operators.
- How much does flight school management software cost?
- Flight Suite HQ costs $15 per aircraft per month plus $0.50 per active user per month, with every core module included. Two add-ons are optional: Analytics Pro at $29 a month and Shop Mode (Flight Suite MX), for work on customers' aircraft, at $69 a month. A 30-day free trial requires no credit card.
- Does it support Part 141 compliance?
- Yes. Flight Suite HQ tracks progress against FAA-approved syllabi, schedules stage checks, maintains training records for audits, provides AC 120-78B electronic recordkeeping with SHA-256 signed records, and exports student records as PDF for FAA inspections.
- Can aircraft be automatically grounded when inspections are overdue?
- Yes. Aircraft with overdue annual or 100-hour inspections are automatically removed from the schedule and booking system until the inspection is completed and logged.
- Does it include live aircraft tracking?
- Yes. Flight Suite HQ integrates with FlightAware ADS-B data to show real-time aircraft positions, altitude, airspeed, and flight status on an interactive map. Position history can be replayed for flight debriefs.
- What payment methods are supported?
- Stripe for card payments and ACH, Stripe Connect for instructor direct payouts, and Valor Paytech as an alternative processor. Autopay, prepaid packages, and pay-by-link are all supported.
