Without it
- Invoices are typed up at the end of the week, and some flights never get billed.
- A student's prepaid hours are tracked in a spreadsheet beside the invoices.
- Month-end means re-entering every payment into QuickBooks.
What Billing & Payments does
Invoices at check-in
The flight is priced from your rates the moment it is checked in: aircraft, instructor, fuel, fees and tax, with the member's tier and packages applied. A preview at check-in shows the invoice before it is created.
Card, ACH and autopay
Card and bank payments, saved payment methods and autopay, through Stripe or Square. Members pay from their account or a pay-by-link. Card surcharges, where you charge them, are shown before the member pays.
Prepaid packages and memberships
Hour, dollar and flat-rate packages are applied to invoices automatically. Membership fees and member pricing tiers for students and renters. Prepaid hours hold the rate they were bought at.
Instructor pay and leaseback
Instructor earnings and payouts with 1099 totals, and monthly owner statements for leased aircraft. Aircraft partnerships split shared costs among co-owners.
QuickBooks and sales tax
Invoices, payments and sales tax synced to QuickBooks Online. Tax rules for each location and each kind of charge, with member exemptions. VA benefit tracking for approved schools.
Every module in Billing & Payments
- Invoicing at check-in: The flight is priced from your rates when it is checked in: aircraft, instructor, fuel, fees and tax.
- Card and ACH payments: Card and bank payments, saved payment methods and autopay, through Stripe or Square.
- Prepaid packages: Hour, dollar and flat-rate packages, applied to invoices automatically.
- Memberships and tiers: Membership fees and member pricing tiers for students and renters.
- Instructor pay: Instructor earnings and payouts, with 1099 totals.
- Leaseback billing: Monthly owner statements for leased aircraft.
- Aircraft partnerships: Shared aircraft costs split among the co-owners.
- Store and gift cards: Sell items and gift cards onto a member's account.
- VA benefits: VA enrollments, certifications and benefit tracking for approved schools.
- QuickBooks Online: Invoices, payments and sales tax synced to QuickBooks Online.
- Sales tax by location: Tax rules for each location and each kind of charge, with member exemptions.
- Revenue and expenses: Revenue, expenses and profitability, aircraft by aircraft.
- Tax intelligence: For aircraft owners: business-use tagging, MACRS depreciation and a year-end report.
How it connects
Feeds in:
- Check-in: Hobbs, tach, fuel and instructor time
- Price List: your rates and tiers
- Store: items and gift cards
Feeds out:
- Member accounts: balance, packages and autopay
- QuickBooks Online: invoices, payments and tax
- Instructor pay: earnings and payouts
Compared
How Billing & Payments compares with Flight Schedule Pro, Flight Circle and Aviatize, from each vendor's public documentation: the full comparison.
Questions
Which payment processors do you support?
Stripe and Square, for card and bank (ACH) payments, saved payment methods and autopay. Payments go to your own processor account.
Do you take a cut of our payments?
Card processing fees are charged by your processor under your own account. Flight Suite HQ is billed separately, per aircraft and per active user.
How do prepaid hours work?
You sell hour, dollar or flat-rate packages. They are applied to the member's invoices automatically, and prepaid hours hold the rate they were bought at.
Does it sync with QuickBooks?
Yes, QuickBooks Online: invoices, payments and sales tax.
Can members see and pay their own invoices?
Yes, from their account, the iPhone and Android apps, or a pay-by-link you send.
Do you handle leaseback aircraft?
Yes. Owner statements are produced monthly for leased aircraft, and expenses can be posted against the owner.
Learn more
Start your 30-day free trial: $15 per aircraft and $0.50 per active user a month, with every core module included.
