From quote to dispatch - manage your entire charter operation in one system. Professional tools for passenger management, TSA compliance, crew scheduling, and billing.
Everything you need to run a professional charter operation
Create professional quotes in minutes with automatic pricing, route planning, and PDF generation for clients.
Track passenger information, contact details, weights, and special requirements for every charter flight.
Manage TSA clearances, track approval status, and ensure compliance with security requirements for charter operations.
Schedule and assign qualified pilots to charter trips with automatic qualification checking and availability management.
Plan complex itineraries with multiple stops, layovers, and return legs all in one streamlined interface.
Invoice customers automatically with detailed trip breakdowns, fuel surcharges, and payment tracking.
Watch your fleet in real time on a unified map. Customers see their aircraft moving, ops sees every leg as it happens.
Route weather, METAR/TAF, and personal minimums review before every dispatch — built into the trip release flow.
Pilots subscribe to their assigned trips via iCal. Changes you make in dispatch flow to their phone calendar instantly.
Track per-trip profitability, recurring fixed costs, and aircraft-level revenue. Know which routes and aircraft actually make money.
Aircraft overdue on inspections are automatically removed from quote eligibility — no chance of dispatching an out-of-service jet.
From first contact to payment collection, we handle every step
Client requests flight, you create professional quote with routing and pricing in minutes
Client approves quote, automatically converts to confirmed trip with all details
Collect passenger information, initiate TSA verification, track approval status
Assign qualified pilots and aircraft, coordinate dispatch with weather briefing
Execute trip with complete passenger manifest, weights, and routing information
Automatic invoice generation with trip details, fuel costs, and payment processing
Generate quotes in minutes instead of hours. Automate passenger tracking, crew scheduling, and billing to focus on growing your business.
Built-in TSA verification tracking ensures security compliance. Maintain complete records for every trip, passenger, and crew member.
Professional quotes, seamless coordination, and reliable service create exceptional client experiences that generate repeat business and referrals.
Professional tools that scale with your business
Every other charter platform is a quote tool with bolt-ons. We tie quoting, dispatch, tracking, weather, and aircraft health into one system.
Share a tracking link with the principal or trip coordinator. They watch the aircraft move in real time without calling ops for updates.
Every pilot gets a personal iCal feed of their assigned trips. Changes in dispatch update their phone instantly — no more double-bookings.
Route weather, departure/destination METAR-TAF, and personal minimums review are part of the dispatch workflow, not a side task.
See which routes pay, which aircraft drag, and where recurring expenses are eating margin. Real numbers, not spreadsheet guesses.
Inspection overdue? The aircraft is removed from quote eligibility automatically. You never accidentally sell a trip on a grounded jet.
Passenger TSA approval status tracks per-trip with audit history. No more chasing PDFs in email threads before departure.
Scale with your operation size
Example: Small Charter Operation
Includes unlimited trips, passengers, quotes, and full charter management features
The time saved on quote generation, passenger management, and billing pays for the software with your first charter. Everything after that is pure efficiency gain.
No credit card required • Full charter features • Cancel anytime
Join charter operators already using Flight Suite HQ to deliver professional, efficient service to high-value clients.